Injury Log

The Injury Log is a domain level sub-application within the Safety Suite which allows you to manage injury documentation. For more information on the Safety Suite, refer to Safety Suite.

Note that the sub-apps in the Safety Suite are unlike most other apps in that they reside at the domain level, not at the project or partition level. They can be accessed while you have a project or partition open, but the data entered is not linked to that project or partition and instead resides at the domain level.

Key elements of the Injury Log are as follows:

• You can log information about each injury incident, including information about the affected individual, incident particulars, required treatments, and injury outcomes. 
• The person recorded as completing the report and the injured employee must be set up as Employees in the Employee Profile sub-app of the Contacts app. Employees are first set up as contacts, and then additional information is captured for them on an employee record. 
• The information gathered can be exported as a generic injury report or one that follows the OSHA 301 format.
• You can generate a comprehensive log that adheres to the OSHA 300 Log format.

TABLE OF CONTENTS

• Create employee records
• Create a new injury record or edit an existing one
• Generate an injury detail report or OSHA 301 form
• Generate the OSHA 300 Log report
• Import existing records
• Delete an injury incident record

Create employee records

The person recorded as completing the report and the injured employee will need to be set up as employees in the Contacts app in Kahua. Employees are first set up as contacts, and then additional information is captured for them on an employee record.

For information on setting up employee records, refer to Managing Employee Profiles.

Create a new injury record or edit an existing one

All the Safety Suite applications are domain level applications, but they can be accessed from any project or partition in your domain. The records you create are not connected to the project or partition that is open at the time you create the record.

To create a new injury record or edit an existing one, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log). 
2. To create a new record, click New on the action bar. The new injury record detail page opens.
   To edit an existing record, select it from the log view to open the detail page. Click Edit on the action bar.
3. Complete the following fields as necessary:

   Field	Description
   Reporter Info
   Case Number	Allow Kahua to auto-number the record or enter a different value. The number format can be configured by your domain administrator in the Configuration app.
   Completed By	Select the person providing the report of the injury. To be available for selection, this person must first be set up as an employee in the Employee Profiles sub-app of the Contacts application. Refer to Managing Employee Profiles.
   Title	Enter the job title of the person reporting the injury.
   Phone	Enter the phone number of the person reporting the injury.
   Report Date	Enter the date the injury was reported. This defaults to today's date, but it can be modified.
   Employee Info
   Employee (Injured) Full Name	Select the name of the injured employee. To be available for selection, this person must first be set up as an employee in the Employee Profiles sub-app of the Contacts application. Refer to Managing Employee Profiles.
   Employee Department	Select the employee department. This field is a lookup list that your domain administrator manages in the Configuration app.
   Employee contact fields	Complete the remaining employee fields.
   Incident Info
   Enter details about the injury or illness.
   Treatment Info
   Enter treatment information.
   Outcome
   Enter outcome information.
   References
   Upload any relevant files or documents. For more information on using this section, refer to References.

4. When you have entered all the necessary information, click Save. 

Generate an injury detail report or OSHA 301 form

There are two built-in portable views available by default, an Injury Detail report and an OSHA 301 form.

To generate either form, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log). 
2. Select the appropriate record from the log view to open the detail page.
3.  Click View from the action bar. 
4.  Select Injury Detail or OSHA 301 or any other installed portable view that is available to you.
5. The report view opens. To generate a pdf of the report, click on the Open PDF icon . The PDF file can be printed or emailed.
   
6. Click the Close icon  when you are done.

Generate the OSHA 300 Log report

There is a built-in report that follows the OSHA 300 log format.

To run this report or any other report that is available to you in the Injury Log sub-app, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log). 
2. Click the Reports icon in the action bar.
   
   
   
   
3.  Select the OSHA 300 Log or any other report that is available to you. 
4. Apply any desired filters. 
5. Select View or Download as appropriate. For more information, refer to Viewing a Report.
   
   
   
   
6. Click the Close icon  when you are done.

Import existing records

If you have existing injury log data that you want to import into the Injury Log sub-app in Kahua, you can do so through the import process.

You will first generate an export of an existing record to access the correctly formatted spreadsheet file for the import. Once the exported file is available, add the appropriate values for the records you want to import to the exported spreadsheet. You can then import those records. For more information, refer to Importing records.

Delete an injury incident record

Users with the appropriate permissions can delete an injury incident record.

To delete a record, complete the following steps:

1. Navigate to the Injury Log sub-application (Apps > All Apps > Safety > Injury Log). 
2. In the log view, select the check box next to the record or multiple records that you want to delete. 
3. Select Delete from the action bar.
   
   
   
   
4. Click OK on the confirmation message. The record or records will be deleted.
   
   

If a record was deleted in error, it can be recovered from the Recycle Bin application by an administrator. For more information, refer to Recycle Bin.